AIA Billing in Madisonville, Kentucky
Pay Applications That Clear Review the First Time
The AIA G702 application is a one page summary with nine payment fields that must be completed on every submission, and the G703 continuation sheet breaks the contract into line items that have to tie back exactly. One wrong figure sends the whole package back. Lady Ledger prepares AIA style pay applications, continuation sheets, and retainage calculations for contractors, subcontractors, and construction business owners across Western Kentucky.
Architects and owners reject applications for arithmetic and formatting far more often than for anything about the work itself. We carry prior period values forward correctly, apply approved change orders, calculate retainage on completed work and stored materials separately, and package everything for notarization when the contract calls for it. Lady Ledger brings 15 years of construction operations experience and is licensed and insured. Send your contract and last application through the contact page for a review.
Kentucky gives a property owner 30 business days to pay a properly submitted, undisputed invoice, and a contractor 15 business days to pass payment down to subcontractors.
Our AIA Pay Application Work
1
Schedule of Values Preparation
The billing structure set at contract signing governs every application after it. We break the contract sum into recognizable line items, weight them defensibly against the sequence of work, and format it the way reviewers expect.
2
G702 Application Preparation
All nine payment fields get completed each cycle, from the original contract sum through the balance to finish. Figures tie to the continuation sheet exactly, because a grand total that disagrees with a line item is the fastest rejection.
3
G703 Continuation Sheets
Each line carries scheduled value, prior work, current work, stored materials, and the balance to finish. We maintain those columns cumulatively across the job so no period ever restates or double bills earlier work.
4
Change Order Carry-Forward
Approved changes have to appear in the summary and flow into the contract sum to date. We reconcile the log against the application every cycle so the amount billed always matches what the owner signed.
5
Retainage and Stored Material Calculations
Retainage on completed work and on stored materials is calculated separately, then combined. We track both, apply the percentage the contract specifies, and show the running total held so a reduction is easy to request.
6
Notarization and Submission Packaging
Many contracts require the application to be notarized and submitted with specific backup. We assemble the full package, confirm every signature block is complete, and send it before the cutoff rather than after.
Want more information?
A living, updated schedule changes how an entire job feels. Trades arrive on the right day, inspections get booked before they are urgent, and the finish date stops being a hopeful guess that everybody involved privately expects to slide.
The Schedule Stays Current
The Schedule Stays Current
The Schedule Stays Current
A living, updated schedule changes how an entire job feels. Trades arrive on the right day, inspections get booked before they are urgent, and the finish date stops being a hopeful guess that everybody involved privately expects to slide.
A living, updated schedule changes how an entire job feels. Trades arrive on the right day, inspections get booked before they are urgent, and the finish date stops being a hopeful guess that everybody involved privately expects to slide.
Why Choose Lady Ledger for AIA Billing
Fewer Rejections, Faster Approvals
A rejected application restarts the entire approval clock, which on a monthly cycle can push payment out several weeks. Catching arithmetic and formatting before submission protects a schedule the whole business depends on.
The Cumulative Math Stays Right
Continuation sheets build on every prior period, so an error in month three quietly corrupts the rest. Maintaining those running columns carefully keeps the job billable to the final dollar without an awkward reconciliation.
Change Orders Never Get Stranded
Signed change orders that never reach the pay application are simply unpaid work. Reconciling the log against the contract sum every cycle means approved extras get billed the next period, not months later.
Built for Reviewers, Not for Us
Architects, owners, and lenders each carry their own preferences on backup and formatting. Applications that arrive in the shape a reviewer expects get initialed and passed along instead of sitting in a pile awaiting clarification.
Submitted Ahead of the Cutoff
Most contracts fix a firm date applications must reach the architect, and missing it costs a full month. Preparing early against your own internal schedule means the package is ready well before the deadline.
Retainage You Can Actually See
Withheld money adds up to serious amounts across several active jobs. Tracking it by project and period means you know exactly what is held and can request release the moment the contract allows.
Complicated Forms Should Not Be the Reason You Wait for Money
Contract billing rewards precision rather than effort, and the paperwork punishes small mistakes far more harshly than it rewards hard work. Lady Ledger builds AIA style applications for contractors around Madisonville, KY that tie out line by line, carry approved changes forward, calculate retainage correctly, and reach the architect before the cutoff each month. The result is a payment cycle you can plan around and far less time spent rebuilding forms after a rejection. Reach out through the contact page and send along your contract, and we will take the next application from there.
Frequently Asked Questions
What is the difference between the G702 and the G703?
The G702 is the one-page application and certificate summarizing contract sum, completed value, retainage, and the amount due. The G703 continuation sheet breaks that summary into individual line items with their own scheduled values and completion figures.
Why do pay applications get rejected so often?
Formatting and arithmetic, nearly always. Totals that do not tie to the continuation sheet, a change order billed before approval, an outdated contract sum, and missing signatures are the usual causes.
What exactly is a schedule of values?
It is the contract sum divided into billable line items, each carrying its own value, against which completion percentages are billed each period. Getting that breakdown right at the outset makes every later application far easier.
Can materials stored on site be billed before installation?
Usually yes, when the contract permits and the material is properly stored, insured, and documented with supplier invoices. Stored materials sit in their own column on the continuation sheet and carry their own retainage calculation.
How does an approved change order appear on the application?
It is entered in the change order summary, added into the contract sum to date, and given its own line on the continuation sheet. We reconcile that log every cycle for contractors throughout Madisonville, Kentucky.
Does every pay application have to be notarized?
Many contracts require it, though some parties waive it. Check the owner contractor agreement rather than assuming, because an unnotarized application on a contract that demands notarization gets returned without review.
What happens if the architect certifies less than we applied for?
The certified amount is what gets paid, and the difference carries into the next period. The reason matters, since a documentation gap is easily fixed next cycle, while a disagreement over completion percentage needs a direct conversation.
Can AIA style billing be used on residential projects?
Yes, and lenders often require something similar on construction loans. The forms suit almost any project billed in progress against a contract, which is why draw requests on custom homes borrow the same structure.